1. Introduction
This Terms and Conditions Agreement ("Agreement") is entered into by and between Girls Be Change Co. Limited ("Girls Be Change") and the undersigned traveler ("Traveler") regarding the services provided by Girls Be Change. By booking the Impact Expedition ("Expedition") with Girls Be Change, the Traveler agrees to abide by the following terms and conditions.
2. Booking Confirmation
2.1 All bookings of Expeditions are subject to availability.
2.2 A booking confirmation of the Expedition will be sent via email after payment of the first 50% payment is made. One spot of the specific Expedition for the Traveler is reserved when a booking confirmation is sent.
2.3. It is the Traveler's responsibility to ensure all booking details of the Expedition including but not limited to travel dates and destination, and information the Traveler submitted including but not limited to full name, passport number and passport details are correct before booking confirmation. Girls Be Change is not liable for any loss and damage incurred by the Traveler as a result of any information provided by the Traveler.
3. Payment
3.1. The first 50% payment for the Expedition is required at the time of booking unless otherwise specified, and is non-refundable after a booking confirmation is sent.
3.2. The final 50% payment shall be paid at least 30 days before the Expedition start day. Girls Be Change reserves the right to allocate the Traveler's spot to another participant on the waitlist if the final 50% payment is not made before the deadline.
3.3. Payments can be made via credit card or bank transfer subject to applicable charges. Payment receipt will be sent via email. Please contact girlsbechange@gmail.com for the payment method details.
4. Cancellation and Refund Policy
4.1. If the Traveler requests for cancellation at any time after booking confirmation is sent, payment made by the Traveler will not be refunded. But the Traveler has the option to transfer the Traveler's spot of the Expedition to another adult woman of the Traveler's contacts to replace the Traveler for the exact same Expedition, after informing, aligning and confirming with the Girls Be Change team via email to girlsbechange@gmail.com. In case of any disputes, the decision of Girls Be Change shall be final and binding on all parties concerned.
4.2. Any cancellation made by the Traveler at any time after paying the final 50% payment and/or during the Expedition can not be refunded or exchanged.
4.3. If the number of participants does not meet the minimum signup requirement, Girls Be Change reserves the right to cancel or reschedule the Expedition. For any cancellation made by Girls Be Change before the Expedition start day, the Traveler's payment for the Expedition will be refunded.
5. Activity Changes
The Traveler acknowledges that working with wild animals can be unpredictable. Therefore, the advertised itinerary is not guaranteed, and Girls Be Change reserves the right to change or modify the itinerary before or during the Expedition due to unforeseen circumstances, including but not limited to wildlife circumstances, weather conditions, safety concerns, or operational requirements.
6. Travelers' Responsibility and Code of Conduct
6.1. The Traveler is solely responsible for obtaining and maintaining all necessary visas, flights, travel documents, and vaccinations required for the Expedition.
6.2. The Traveler must arrive on time and follow all safety guidelines provided by Girls Be Change, its employees, agents, and contractors before and/or during the Expedition.
6.3. It is the Traveler's responsibility to inform Girls Be Change of any medical conditions or special requirements prior to the Expedition.
6.4. The Traveler is expected to behave respectfully towards hosts, guides, fellow participants, nature and wildlife animals.
6.5. Girls Be Change reserves the right to remove any Traveler from the Expedition for inappropriate behavior or any incompliance with this clause 6 without refund.
7. Risk and Liability
7.1. The activities carried out on the Expedition may be dangerous. Girls Be Change and/or its contractors will provide briefings and implement health and safety measures; however, the Traveler participates at her own risk.
7.2 . The Traveler agrees that Girls Be Change, its employees, agents, and contractors are not liable for any injury, loss, damage, delay, or irregularity that may arise during the Expedition. The Traveler assumes full responsibility for her own safety and any consequences that may result from participating in the Expedition.
7.3. The Traveler must adhere to safety instructions provided by Girls Be Change, its employees, agents, and contractors before and/or during the Expedition.
7.4. The Traveler must purchase mandatory travel insurance and share the travel insurance confirmation, insurance coverage policy and emergency contacts to the Girls Be Change team via email to girlsbechange@gmail.com. The insurance must cover the Traveler's personal injury, medical expenses, and repatriation in the event of an emergency. Girls Be Change reserves the right to remove any Traveler from the Expedition without legitimate or qualified travel insurance.
8. Photographs and Videos
By participating in the Expedition, the Traveler grants Girls Be Change and its agent and contractors the right to take photographs and videos during the Expedition and use them for social media and advertising purposes without compensation or prior notice.
9. Privacy Policy
9.1. The submission of personal data is voluntary. The information collected from the Traveler will be used for Expedition booking and related logistics.
9.2. Information collected about the Traveler is strictly confidential.
9.3. The Traveler has the right to request access to the Traveler's Personal Data; request for correction or deletion of the Traveler's personal data in accordance with the provisions of the Personal Data (Privacy) Ordinance (Cap.486).
10. Governing Law
This Agreement is governed by the laws of the Hong Kong Special Administrative Region.
11. Amendments and Dispute Resolution
Girls Be Change reserves the right to amend and alter any of the Expedition and terms and conditions at any time without prior notice. In case of any disputes, the decision of Girls Be Change shall be final and binding on all parties concerned.
12. Acceptance of Terms
By checking the box at the Expedition sign-up e-form, the Traveler acknowledges that she has read, understood, and agreed to be bound by the terms and conditions outlined in this Agreement.